Time management is the ultimate stress reliever.
How do you eat an elephant? One bite at a time.
How do you complete a project? One step at a time.
All of us have:
24 hours a day
60 minutes an hour
60 seconds in a minute
NO MORE NO LESS
In a year you have:
Most of us work 8 hours a day.
Some of us rest 8 hours a day.
That leaves us 8 hours for miscellaneous things to do.
It is your life so show up on time to be in time for life. When the race starts where do you want to be? Off somewhere stretching or in the starting blocks ready to go.
Some lawyers bill you by the second, and they must think their time is valuable. Do you?
How many times have you heard or been part of a conversation that has gone something like this:
Question: “Perhaps we could ask Jane to do that for us?”
Answer: “No, she’s already snowed under, so she wouldn’t be prepared to do it.”
Unfortunately, we are very good at making excuses for other people, deciding for them why they wouldn’t be able to contribute, take part or undertake a particular task or role. Make a rule never to respond by excusing others, and if someone else does it, then remind them that it would be better to let the individuals speak for themselves. Even if they can’t help directly, they might have some good ideas that would help lead to a solution.
*Fancy losing some weight? Review the contents of your wallet, purse, briefcase, pack or hold-all today for out of date “stuff” that needs to be processed. Pull out all the credit cards, membership cards, receipts, business cards, etc., and handle them. Decide what needs action, which is dated, what needs to be filed, which get tossed, and which go back into your purse or wallet. (You’ll be lighter, instantly!)
If you need to get something from home to your office, such as a book, a binder, a calculator, etc. place those items next to your personal belongings before going to bed. You will have a good night sleep and a great day at work the following day.
*Get things done early, don’t wait till the last minute.
Draw a pic
Have you ever faced a significant problem that you cannot seem to get your brain around? Then draw a picture! Not just a doodle on the page wasting time, but a doodle to save time. This is a technique that has been used by social scientists since Peter Checkland introduced it in the 1970s.
By using a “Rich Picture,” you can collect many observations about a situation on one page. Draw pictures and links that relate to the situation, scribbles, and arrows, whatever fits the scenario.
By doing this, you build up a cartoon-like expression, which, in the spirit of such representations, allows for specific issues, conflicts and other problematic and exciting features to be accentuated. Getting this big picture helps you to grasp the complexity and often the multifaceted nature of the problem, a key to unlocking the puzzle.
*During the typical working day, we can usually find ourselves picking up the same piece of paper an alarming amount of times, shuffling it, and still putting it back down without resolving the actions associated with it.
From now on, put a tick, a cross, or a small circle in the top left-hand corner of every piece of paper you pick up, every time you touch it.
This very visual tool will make you think time and again about your work pattern, helping you to minimize this wasted time and repetition.
What am I doing?
Carry out a survey. List everything that you do for one whole week, and when you have finished take a good look through it.
What activities have taken up the major elements of your time? Where has your time gone, what have you been doing? Discovering the answers to these questions is a great starting place for improving the use of your time. Be objective and look for areas that you can either improve, control or even eliminate. Ask yourself what it is you want to spend your time doing and balance these appropriately against undesirables in future weeks.
Step 1 – Identify the project.
Step 2 – Identify the task.
Step 3 – Identify and prioritize the parts of the task.
Using an A, B, C system, prioritize the parts of the tasks.
Note: Priorities can change as project progresses.
Prioritize your day using the same system of priorities.
A – Task is the most critical and needs to be done ASAP.
B – Task is serious but not critical.
C – Task is the least important. You may even forget about most of them.
Using a 1, 2, 3 numbering system prioritize subtasks, Ex.
I find it unnecessary to go more than three deep within a task.
As you complete tasks remember you can redo their priorities. That is to say that a “B” can become an “A.” Don’t get caught trying to keep them in their original place.